Privacy Policy

Your trust is essential to us, and we aim to be transparent about the data we collect. This data comes from what you directly share, your use of our Demo Services, and potential third-party sources. Here are the specifics:

1. Data You Share With Us

Setting Up an Account: During registration or use of our Demo Services, we collect information such as your name, email, designated password, your role in your team or organization, and your profile image.

Engaging With Us: When you inquire about our Demo Services, wish to receive our newsletter, need technical or user support, or simply communicate with us, we collect relevant details such as your email and phone number. We also save any communication you initiate, including emails or other messages and any additional information you opt to share.

Feedback Initiatives: Occasionally, we may reach out for feedback. If you choose to participate, we may request specific details, which might include contact information and your perspectives on various topics.

Engagement Platforms: We may provide platforms such as forums, chat tools, or community pages. Please note that any data you share on public sections of these platforms is accessible to others and isn't covered by the confidentiality measures detailed here. If you participate, understand that others might see and potentially use the information you provide.

Events & Networking: We occasionally participate in events like conferences. If you engage with us or express interest in our Demo Services during these events, we might collect your contact details.

Career Opportunities: We may highlight job openings via our Demo Services. If you respond with an application or relevant documents, we'll gather this data to assess your suitability.

2. Data Categories We Gather

Identifiable Information

In the course of engaging with our platform, we might prompt you to share specific data that can be utilized to recognize or communicate with you (“Identifiable Information”). This encompasses details such as, email, name, cookie details and interaction records.

Your Identifiable Information may be utilized to reach out with updates, promotional offers, or other content relevant to your interests. Should you wish to discontinue receiving such messages, the option to unsubscribe is provided, or you can contact us directly at nproc-support@ghs.tokyo.

Interaction Records

Each time you interact with our platform, be it via a desktop or mobile device, we might amass data concerning that session (“Interaction Records”).

Such records can comprise your device's network address (like IP), the browser utilized, its version, the sections of our platform you browsed, the timestamp of your session, duration on individual sections, and other relevant diagnostics.

For those accessing via mobile, the records might further detail your device type, its unique code, its network address, the mobile OS, the specific browser on your mobile, along with other pertinent diagnostics.

Cookie and Tracking Techniques

To observe user activity and store select data, we employ cookies and analogous monitoring tools.

A cookie is a compact dataset, potentially encompassing a distinctive anonymous code. It's transferred to your browser from platforms and saved on your equipment. Alongside cookies, we also utilize other tools like beacons and scripts to amass, observe, and analyze user behavior on our platform.

Although you can set your browser to decline cookies or notify when one is dispatched, note that some platform sections might not be accessible if cookies are declined. We use cookies for vital for our platform's functionality, assist in recalling your choices and configurations, deployed for safeguarding purposes, and tailored to present ads that align with your inclinations.

3. Information Use

Service & Support:

• Fulfilling contractual obligations
• Communicating and sending promotional content
• Managing your data
• Addressing inquiries and support requests
• Providing specific service features

Administration & Communication:

• Undertaking R&D, network security, and fraud prevention
• Announcing product updates and promotions
• Measuring service engagement
• Service improvement
• Internal quality assurance
• Identity verification
• Regulatory compliance

Workspace Collaboration: Participation may share basic details, like name or email, with other users or entities.

Marketing Efforts: Based on legal guidelines, we may tailor content/advertising. For queries or opt-out options, see below.

Consent-Driven Use: Some personal data uses depend on provided consents.

Use of De-identified Data: Anonymized data might be used for research and other permissible purposes.

Customer Data Processing: More on subprocessors at Subprocessor Information.

Tech Utilization: Includes operational tasks, performance assessment, functionality boosts, and marketing. More at Cookie Notice.

Cross-Device Tracking: Activities might be tracked across devices, potentially linking user patterns across them.

4. Information Disclosure

Service Providers: Your data might be shared with third-party providers for

• Service delivery
• Requested information/products, including external services
• Measuring service engagement
• Marketing
• Payment processing
• Customer support
• IT services
• Fraud prevention

Business Partners: Upon your request, we can share information for joint product or service offerings.

Affiliates: Information might be disclosed to entities under shared ownership with us.

Advertising Partners: We don’t share your information for third-party ads. However, to market our services, we might share details with advertising partners.

Other Third Parties and Users: In certain situations, we might disclose your data.

Shared Workspaces: Your details may be visible in workspaces accessed by multiple users, such as in notes or profile views by collaborators.

Organization Workspaces: Organizations might access profile details of their workspace members.

Sharing Content: With your consent, our platform lets you share details or content with others.

Legal and Safety Reasons: If deemed necessary, we might disclose data to

• Comply with legal processes
• Ensure rights and safety
• Enforce our agreements
• Address debts
• Investigate suspected illicit activities

Asset Transfers: In events like mergers or acquisitions, your information might be transferred as part of the process.

5. Data Transfer

If you are located outside the United States and choose to provide information to us, be advised that we transfer and process the data, including Personal Data, within the United States. The data protection laws in the United States might differ from those in your jurisdiction. We take measures to ensure that your data is treated securely and in accordance with applicable laws.

6. User Data Control Options

Opting Out and Objection Rights: At any given point, you reserve the right to retract any consent you've granted or object to certain data processing undertakings. To ensure clarity, even after making such decisions, it's possible for us to gather and utilize your details for non-consent-based purposes. To exercise these rights, connect with us using the details provided at the end.

Asset Transfers:

• Emails: On receiving an email from us, you can choose not to get similar emails in the future by using the "unsubscribe" link. However, emails essential for transaction confirmations and certain services updates remain unaffected by this choice.
• Mobile Notifications: Our Applications may send push notifications. You possess the choice to disable these by tweaking your device's settings. Subject to your consent, our Apps might collect specific location data, adjustable via your device settings.

Browser and Online Choices:

• Do Not Track Signals: We currently don't respond to browser "Do Not Track" requests. Still, recognized browser protocols indicating user privacy choices are respected.
• Cookies Adjustments: Users can manage their preferences regarding cookies and related technologies. Navigate to the footer of our website or, if logged into your account, the “Preferences & Account” section.

7. Your Privacy Rights

Based on your region and the prevailing laws, you may possess the following rights:

• Access: You have the right to access details about you in line with legal stipulations. This includes receiving your electronic data or instructing it to be sent to another party.
• Rectification: If the information related to you is inaccurate or incomplete, you may request its correction.
• Deletion: Subject to certain legal exceptions, you hold the right to request the erasure of your data.
• Limitation or Objection: You can demand limitations on the processing of your data or raise objections to the same.

Kindly note, prior to addressing such requests, we may need to confirm your identity for security reasons. Your understanding in this matter is appreciated.

8. Data Retention

The data we gather, as outlined in this Privacy Statement, will be retained for the duration of your engagement with our Services. We hold onto this data as needed to realize the intended purpose of its collection, deliver our Services, address conflicts, formulate legal protections, execute audits, chase genuine business interests, implement our contracts, and adhere to the letter of the law.

9. Data Security

We strive to protect the data you entrust with us in line with this Privacy Statement. However, please be aware that no system is completely infallible. We disclaim any liability for any unauthorized access or breach, to the maximum extent allowed by law.

By engaging with our platform, you acknowledge that we may reach out to you digitally about matters concerning security, privacy, or other administrative topics linked to your use of Nproc. In the event of a detected breach, we might inform you through our platform, an email, or other methods.

10. Third-Party Websites/Services

Our platform might feature links to external sites or apps. We don't oversee these third-party entities. We recommend users review the privacy terms of any external platform they access through us. We aren't accountable for the content or privacy measures of these third-party sites. Use of external sites or apps is at your discretion.

11. Children's Privacy

Our services are crafted for a wide range of users but aren't specifically targeted towards children. If we find out that we've unintentionally gathered details from children without the appropriate parental consent, we commit to deleting such information promptly.

12. Supervisory Authority

For individuals residing in the European Economic Area or the UK, should you perceive our handling of your data as breaching relevant regulations, you possess the prerogative to raise a grievance with an overseeing regulatory body.

13. Changes to This Privacy Policy

We retains the right to update or alter this Privacy Policy periodically at our sole judgment. Should significant modifications occur, we will ensure to alert you as mandated by relevant regulations. By continuing to utilize our Services following the enactment of the revised Privacy Policy, you implicitly acknowledge and consent to the amended terms.

14. Contact Us

Should you have inquiries or concerns regarding this Privacy Policy, we encourage you to get in touch:

Via email at: nproc-support@ghs.tokyo.

Last revision date: September 15, 2023